Job Opportunity: Events/Office Coordinator

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  • SumoMe
Events/Office Coordinator – International Speedway Corporation (Daytona Beach, Fl)

Essential Duties and Responsibilities

The essential duties of this position include:

  • Administrative support to all ISC Sales, Partnership Marketing & Media Team Members
    • Organize calendar requests and meetings
    • Create and execute expense reports, submit for approval thru WebNow
    • Coordinate team travel (flight, hotel, rental car, credentials, directions)
    • Real time expense tracking, as well as coding/billing
    • Monthly expense forecast review/updates as well as reconciliation to monthly accounting report
    • Manage Sales Prospect Dashboard updates for Daytona Rising Project and One Daytona
    • Proposal/Presentation printing & binding
  • General office assistance, including:
    • Agendas and reports for Team Meetings
    • Run weekly reports and report back to the Team (Anthem, SBJ, legal, accounting)
    • Mail distribution and outgoing mail requests (UPS/FedEx)
    • Order office supplies and manage office equipment (new needs/repair calls, etc.)
    • Prepare/Coordinate forms & on-boarding binder for new employees
    • Coordinate legal contracts for execution and distribution
    • Prepare and send out emails via the ISC Partnership Marketing News email account
  • Event related duties include:
    • Request and administer Hard Cards, credentials, tickets, suite passes, and parking for internal needs as well as partner needs for all ISC events
    • Assist with coordination, planning, execution and follow-up for ISC Summits
    • Partner function preparation, planning and execution (B2B Events, Golf, Banquets, Dinners)
    • ISC Prospecting Suite planning and hosting
    • Assemble pre-event partner communication and send out accordingly
    • Order event golf carts
  • Database Management Support, including:
    • Order entry and order management in ISC’s Inventory Management system for all multi-track deals.  Work with ISC Sales & PM team members on a weekly basis to input the latest information about their forecast and in process orders into Inventory Management System
    • Maintain and update lists within the CRM system (partner party, Holiday cards, special functions)
    • Provide additional support, as needed, to Business Analyst

Minimum Qualifications                          

  • Bachelor’s Degree and 1 to 2 years related experience preferred
  • Must be well organized, detail oriented and have the ability to manage multiple projects concurrently
  • Ideal candidate is results driven, creative and strategic thinker with excellent written and verbal communication skills
  • Microsoft Office experience required (PowerPoint, Word, Excel, Outlook)

Apply for this position


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