Essential Duties and Responsibilities

The essential duties of this position include:

• Administrative support to all ISC Sales, Partnership Marketing & Media Team Members
  • Organize calendar requests and meetings
  • Create and execute expense reports, submit for approval thru WebNow
  • Coordinate team travel (flight, hotel, rental car, credentials, directions)
  • Real time expense tracking, as well as coding/billing
  • Monthly expense forecast review/updates as well as reconciliation to monthly accounting report
  • Manage Sales Prospect Dashboard updates for Daytona Rising Project and One Daytona
  • Proposal/Presentation printing & binding
• General office assistance, including:
  • Agendas and reports for Team Meetings
  • Run weekly reports and report back to the Team (Anthem, SBJ, legal, accounting)
  • Mail distribution and outgoing mail requests (UPS/FedEx)
  • Order office supplies and manage office equipment (new needs/repair calls, etc.)
  • Prepare/Coordinate forms & on-boarding binder for new employees
  • Coordinate legal contracts for execution and distribution
  • Prepare and send out emails via the ISC Partnership Marketing News email account

• Event related duties include:
  • Request and administer Hard Cards, credentials, tickets, suite passes, and parking for internal needs as well as partner needs for all ISC events
  • Assist with coordination, planning, execution and follow-up for ISC Summits
  • Partner function preparation, planning and execution (B2B Events, Golf, Banquets, Dinners)
  • ISC Prospecting Suite planning and hosting
  • Assemble pre-event partner communication and send out accordingly
  • Order event golf carts

• Database Management Support, including:
  • Order entry and order management in ISC’s Inventory Management system for all multi-track deals.  Work with ISC Sales & PM team members on a weekly basis to input the latest information about their forecast and in process orders into Inventory Management System
  • Maintain and update lists within the CRM system (partner party, Holiday cards, special functions)
  • Provide additional support, as needed, to Business Analyst

Minimum Qualifications                          

• Bachelor’s Degree and 1 to 2 years related experience preferred
• Must be well organized, detail oriented and have the ability to manage multiple projects concurrently
• Ideal candidate is results driven, creative and strategic thinker with excellent written and verbal communication skills
• Microsoft Office experience required (PowerPoint, Word, Excel, Outlook)